In October 2024, two parallel IT carve-out projects presented a unique challenge for the project team: critical resources were required simultaneously across both projects and had to take on a variety of complex responsibilities. Despite intense time pressure, there was no room for over-scheduling, budget overruns, or a loss of project transparency. The solution to this challenge: a strong focus on efficient project management and the strategic use of Monday.com.
Energy Industry
Carve-Out
2024-2025
< 1-year project
about 4.700 Employees
Initial Situation and Challenges
Within a very short time, an entire business unit—including its IT infrastructure and several LNG filling stations—had to be handed over to a new owner while maintaining full business continuity. At the same time, another carve-out was carried out, involving the successful transfer of a highly complex IT infrastructure.
The team faced typical challenges associated with running parallel large-scale projects:
- Demanding resource management, responsible resource utilization, and heightened resource sensitivity
- Complex task distribution
- Tightly scheduled timeframes and strict budget constraints
- Lack of transparency without centralized control
The risk: loss of oversight, delays, and budget overruns.
Solution Approach: Project Management with Monday.com
To avoid these risks, the team deliberately chose to integrate Monday.com as the central project management tool.
The Key Account Manager became a certified admin to leverage the platform to its fullest potential.
Both projects were planned in Monday.com and closely interconnected. This made it possible to structure tasks, manage resources, and identify bottlenecks early on.
Additionally, clients were integrated as ‘guests’, giving them real-time insight into the project’s progress at any time.
Technical & Economic Benefits
The use of Monday.com quickly paid off:
- Critical resources, budgets, and task assignments were coordinated across both projects.
- Risks were identified early and effectively mitigated.
- Compliance and data protection requirements were consistently met.
- The project team was able to respond quickly and adapt flexibly when priorities shifted.
As a result, both projects were completed smoothly—without delays, budget overruns, or resource bottlenecks.
The project management tool Monday.com proved to be a true game changer and will remain a key part of C4’s project management approach going forward.
Key Takeaway
The challenge of deploying the same resources across different, simultaneous projects was successfully mastered thanks to structured coordination with Monday.com.
The platform enabled efficient and streamlined project steering, once again proving: solid planning and transparency are the keys to project success.
Future-proofing your company
